The Recorder of Deeds office is the repository for official documents pertaining to land ownership in the City of Providence. This department maintains the physical and digital non-archived land records such as deeds, mortgages, liens, discharges etc. The Recorder of Deeds office also monitors foreclosure mediation compliance to protect Providence homeowners.
RESEARCHING A DOCUMENT
- All entrances are available for admission to City Hall.
- Computers available in RM 506 for title research.
- Documents for recording can be placed in the basket outside room 508. Ring the bell to let us know you need recording services.
- Recording hours are from 8:30 am – 3:30 pm. (Summer recording hours are 8:30 am – 3:00 pm)
Digital Archives
Click here for readily available digitized archives.
Electronic Recording
Providence accepts electronic document recording (eRecording) through CSC and Simplifile. Due to staff furloughs, your document may be queued but not recorded until the following business day. For fees and set up, contact the provider.
Payment for Recording or Copies
- We accept checks and money orders only for recordings. We will accept currency for copies.
Recorded maps and drawings
- Recorded maps and drawings are now available online through Town Fusion with all other recordings.
Non-resident Landlord filing
Non-resident landlords must comply with RIGL sections 34-18-22.3 (designation of agent) and 34-18-57 (absentee landlord enforcement act) by registering with the RI Secretary of State and filing information with this office.
In complying, we recommend recording the Secretary of State’s form with us and annotating on the form the absentee landlord’s phone number.
The Secretary of State’s form (“Designation of Agent for Non-resident Landlord” form 34-18-22) is available online here.
Changes to Deeds and Other Land Evidence Records
This office cannot draft or provide templates for new or existing deeds. The City cannot assume liability for any mistakes or errors committed in the drafting process, our office recommends seeking an attorney for any questions you may have.
Email Us: Recorder@providenceri.gov
Search Land Records Document Database Statewide Recording Fees Foreclosure Ordinance