• Full Providence Workplace Policy Manual 2026

Front Matter

• 1 - Providence Workplace Policy Manual Cover 2026
• 2 - Providence Policy Manual 2026 Table of Contents
• 3 - Welcome to the City of Providence Letter
• 4 - Policy Manual Disclaimer
• 5 - PVD Ethics Guide

Section 1 - Workplace Conduct & Ethics

• 1.1 Code of Conduct
• 1.2 Customer Service Standards and Guidelines
• 1.3 Appearance Policy
• 1.4 Uniform Policy
• 1.5 Workplace Cleanliness Policy
• 1.6 Social Media Policy
• 1.7 Gift Policy
• 1.8 Additional Employment Disclosure Policy
• 1.9 Personal Relationships & Nepotism Policy
• 1.10 Prohibited Political Activity in the Workplace
• 1.11 Workplace Theft and Misappropriation Policy
• 1.12 Workplace Recording and Surveillance Policy
• 1.13 Purchases of Gift Cards Prohibited
• 1.14 Access to and Video Recording of City Resources by Outside Parties
• 1.15 Service on Ext Boards, Commissions, and Elected-Appointed Positions

Section 2 - Equity, Respect, & Employee Rights

• 2.1 Diversity, Equity, Equality, and Opportunity (DEEO) Policy
• 2.2 Non-Discrimination and Anti-Harassment Policy
• 2.3 ADA and Reasonable Accommodation Policy
• 2.4 Open Door Policy
• 2.5 Whistleblower - Anti-Retaliation Policy
• 2.6 Employee Reporting and HR Hotline
• 2.7 Sexual Orientation and Gender Identity Policy
• 2.8 Sexual Misconduct Policy
• 2.9 Animals in the Workplace Policy
• 2.10 Non-Discrimination Grievance Procedure

Section 3 - Governance & Policy Administration

• 3.1 Personnel Records Rentention and Disposition Guidelines
• 3.2 City Records Management Policy
• 3.3 Job Request and Modification Policy
• 3.4 Hiring Policy
• 3.5 Criminal Background Disqualification Policy
• 3.6 Arrest Notification Policy
• 3.7 Student Interns - Paid and Unpaid
• 3.8 Reemployment of Retirees
• 3.9 Employee Identification Badge Policy
• 3.10 Employee Travel Policy
• 3.11 Performance Evaluations Policy
• 3.12 City Hall Parking Policy
• 3.13 Parking Reimbursement Policy
• 3.14 Provisional Appointments

Section 4 - Time, Pay, & Work Schedules

• 4.1 Attendance Notification Policy
• 4.2 Timeclock Policy
• 4.3 Sick Time Abuse Policy
• 4.4 Telecommuting Policy
• 4.5 Out of Rank Compensation Policy
• 4.6 Leave of Absence Policy
• 4.7 Bereavement Leave Policy
• 4.8 Non-Union Sick Bank Time Donation Policy
• 4.9 Paid Time Off Policy
• 4.10 Pay Schedule-Deductions Policy

Section 5 - Information Technology & Digital Resources

• 5.1 Information and Systems Security Policy
• 5.2 Laptop Computer and Mobile Device Policy
• 5.3 Remote Access Virtual Private Network (VPN) Security Policy
• 5.4 Personal Wireless Devices Policy
• 5.5 Email Use Policy
• 5.6 Electronic Signatures Policy
• 5.7 Artificial Intelligence (AI) Policy

Section 6 - Discipline Policy

• 6 Discipline Policy

Section 7 - Health, Safety, & Risk Management

• 7.1 HIPAA Policy
• 7.2 Smoke-Free Workplace Policy
• 7.3 Drug and Alcohol-Free Workplace Policy
• 7.4 Recovery Friendly Workplace Policy
• 7.5 Vaccination Policy
• 7.6 Workplace Violence Policy
• 7.7 Weapons in the Workplace Policy
• 7.8 Personal Protective Equipment (PPE) Policy
• 7.9 Accidental Disability Pension Application
• 7.10 Accident, Injury and Illness Reporting Policy

Section 8 - Vehicles & Vehicle Safety

• 8.1 Driver’s License Verification Policy
• 8.2 Commercial Motor Vehicle Driver Policy and Program
• 8.3 Vehicle Use Policy
• 8.4 Vehicle-Equipment Incident Reporting Policy

Section 9 - Department Specific & Special Operations

• 9.1 Adverse Weather Policy
• 9.2 Adverse Public Health Event Policy
• 9.3 Essential and Emergency Staffing Policy
• 9.4 Winter Operations Policy
• 9.5 Cashier and Teller Over-Short Policy

Section 10 - Appendices & Forms

• A - Providence Summarized Glossary
• B1 - EEO COMPLAINT FORM
• B2 - Uniform Receipt Agreement
• B3 - Notification of Arrest Form
• B4 - Employee Incident Report-Fillable Form (EIR)
• B5 - Employee Incident Report-WITNESS-STATEMENT
• B6 - Internal Vehicle-Equipment Incident Report
• B7 - Non-Union Sick Bank Donation Form
• B8 - COP Non-Discrimination_Grievance Procedures_English
• B9 - COP Non-Discrimination_Complaint Form_English
• B10 - COP Non-Discrimination_Grievance Procedures_Spanish
• B11 - COP Non-Discrimination_Complaint Form_Spanish
• B12 - Civic Garage Parking Registration Form
• B13 - City of Providence EAP Info Flyer
• B14 - HR Hotline Flyer
• B15 - APRA Guidance Memo - Law Department
• B16 - Additional Employment Disclosure Form
• B17 - Alternative Work Arrangement Request Form 09.15.17
• B18 - Additional Internal Resource Links